Football PEI- Executive Director Application

The Football PEI Executive Director (FPEIED) is a dynamic, ambitious, values-driven, knowledgeable leader who works with the Board of the FPEI , Provincial Sport Organizations (PSOs), national and regional organizations and Provincial teams, their managers, and other stakeholders on managing, developing, supporting, and operating flag and tackle football programs on the Island. .

Football PEI is one of the fastest growing Provincial sports organizations with over 500 Island families and nearly 1,000 young men and women athletes.  FPEI is committed to providing a sport experience that has extraordinary benefits for kids and their families. While it is a physically demanding game, it provides an opportunity for players to improve their camaraderie, learning how to work with others toward a common goal while building new friendships; discipline, teaching the importance to details; work ethic, accountability; physical toughness, teaching the importance of stretching oneself; mental toughness, teaching how to build a sound mind; and it’s great for cross-training, teaching hand-eye coordination, agility and vision for other sports.  It has been said by many who have participated in the FPEI program that they see students do better at school because football teaches them how to prepare for success.

1.         Overview

The following job description is a brief statement of responsibilities.  There is a certain fluidity to actual day to day duties, and often is a reflection of the energy, commitment and imagination of the ED.  Additional projects may be assigned to meet the needs of the Provincial Sport Organization (PSO).

Goals/Objectives

The Football PEI Executive Director is responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors.

1. To provide leadership and guidance in the day-to-day operations of the organization.
2. To create opportunities for provincial-wide access to sport (relative to interest, demand, facilities, etc.) to enhance participation in sport.
3. To develop and implement the Long-Term Athlete Development Pplan of the sport.
4. To prepare and assist in the delivery of recreational and competitive sport programs.
5. To develop partnerships with government departments, schools, health agencies, NSOs, PSO counterparts, Sport Councils, Football Canada, CFL, etc.
6. To promote the sport of football through effective use of social media, FPEI website and traditional media channels.

Reporting to the FPEI Board of Directors involved with the position, the FPEI Executive Director will undertake the following:

2.         Primary Duties and Responsibilities

The Executive Director performs some or all the following:

Leadership

• Participate with the Board of Directors in developing a vision and strategic plan to guide the organization
• Advise and support the organization in its responsibilities with respect to athlete, coach, official and program development.
• Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization
• Act as a professional advisor to the Board of Directors on all aspects of the organization’s activities
• Foster effective teamwork between the Board and the Executive Director and between the Executive Director and staff
• In addition to the Chairingof the Board,,  the Executive Director may act as a spokesperson for the organization
• Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate
• Represent the organization at regional or national meetings, as assigned by the Board
• Represent the organization at community activities to enhance the organization’s community profile, as assigned by the Board
• Serve as an ex-officio member on the Board, in addition to any sub-committees, as assigned

Operational planning and management

• Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
• Assist the Board or Committee in the review, update and/or develop bylaws, policies, procedures and any other governing documents.
• Ensure that the operation of the organization meets the expectations of its clients, Board and Funders
• Oversee the efficient and effective day-to-day operation of the organization
• Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate
• Ensure that member data/files are securely stored and privacy/confidentiality is maintained
• Provide support to the Board by preparing meeting agenda and supporting materials

Program planning and management

• Oversee the planning, implementation and evaluation of the organization’s programs and services
• Ensure that the programs and services offered by the organization contribute to the organization’s mission and reflect the priorities of the Board
• Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality
• Oversee the planning, implementation, execution, and evaluation of special projects
• Assist in the organization and promotion of special events

Human resources planning and management

• Determine staffing (paid and unpaid) requirements for program delivery
• Work with and oversee any other staff, e.g., Technical Director, summer contracts

Financial planning and management

• Work with staff and the Board (Finance Committee) to prepare a comprehensive budget
• Work with the Board to secure funding for the operation of the organization
• Participate in fundraising activities as appropriate
• Ensure that sound bookkeeping and accounting procedures are followed
• Ensure the Board, through the Treasurer, provides comprehensive, regular reports on the revenues and expenditure of the organization

Community relations/advocacy

• Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
• Serve in a variety of communication roles for the organization, e.g. point of contact for general public and members, exchange between NSO and PSO, websites, etc.
•  Work collectively with partners at a local, regional, provincial and national level to help achieve the goals of the organization

Risk management

• Identify and evaluate the risks to the organization’s people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks
• Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage
• Ensure that the Board and staff understand the terms, conditions, and limitations of the insurance coverage

3.         Personal characteristics

The Executive Director should be of the highest character, have good sense of humour and demonstrate competence in all of the following:

• Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
• Behave Ethically and with Unchallengeable Integrity: Understand ethical behaviour and business practices and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Communicate Effectively: Speak, listen, and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Think Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization.

4.         Working Conditions

• The FPEIED will usually work in an office environment or periodically remotely, but the mission of the organization may sometimes take them to non-standard workplaces.
• The FPEIED  MSED will work a standard work week, but additionally will often work evening, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

5.         Qualifications

• Degree in Physical Education, Business, Kinesiology, Sport Management, or equivalent experience
• Football knowledge would be considered an asset
• Experience in a leadership position with the ability to lead people successfully to achieve desired goals
• Excellent skills in program design, implementation, and management
• Strong leadership, organizational, interpersonal skills
• Sound judgment and ability to handle matters of confidential and sensitive nature
• Highly developed communication skills, both oral and written, at all organizational levels
• Demonstrated experiences in policy development and continuous quality improvement activities and policies.
• Demonstrated experiences and understanding of program development and evaluation methodologies.
• Demonstrated ability to develop and maintain solid internal and external relationships
• Demonstrated ability to bring people together towards a common goal.
• Experience with a non-profit sport sector and volunteer community is an asset.

Please send resume and cover letter to:

Aaron MacIsaac

President,

Football PEI

Email: ajmacisaac@hollandcollege.com

Application Deadline: November 14, 2021

Football PEI would like to thank all who apply. Only those selected to be interviewed will be contacted.